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Executive Assistant

JLL’s Hotels & Hospitality division is a global business which partners with investors, owners and operators to support and shape investment strategies that deliver maximum value from commercial real estate. No other advisory or brokerage team in the world provides as broad a spectrum of services for hotel & hospitality investors. A partnership with JLL gives our clients a single point of contact for support in: acquisition advice, asset management, financing, investment sales, project and development services, operator selection and contract negotiation, research consultancy, strategic advisory, valuations, and value recovery.
We are an agile, solution-focused business whose primary aim is to exceed client expectations. We assemble teams of experts who deliver integrated services built on intuitive market foresight, sound research and relevant market knowledge. We attract, develop and reward the best people, challenging them to develop enduring client relationships built on quality service, collaboration, and trust.
We are currently seeking a permanent full time Executive Assistant to provide full administrative support to the Head of Operating Platforms.
Responsibilities include:
• Support with various projects and programmes
• Extensive and complex diary management at an executive level
• Organising national and international travel including meeting and transport arrangement, confirming accommodation and producing detailed itineraries
• Organising board meetings and operational meetings in various locations around the world
• Dealing with telephone calls and emails from clients and colleagues in a professional, confidential manner and escalating any issues
• Developing and maintaining effective working relationships with clients and colleagues
• Drafting documents and correspondence
• Organising client entertainment as well as internal and external lunches and dinners
• Organising meetings and presentations, booking the relevant rooms and equipment both in the UK and around globally
• Producing PowerPoint presentations on a regular basis
• Providing wide ranging administrative assistance
• Managing a high volume of correspondence/emails and responding or drafting responses as appropriate
• Processing expenses
• Experience of providing support to executives working in a similar role
• Salesforce experience essential
• Advanced MS Word, MS Excel, MS PowerPoint and MS Outlook required
• Excellent verbal and written communication skills
• An excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
• Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner
• A strong analytical ability is required
• Ability to build strong working relationships with colleagues and senior stakeholders both internally and externally

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